Partnership Letter of Intent Preparation Grant

*2017 COMPETITION Closed*


The grant will provide financial support for expenses related to the preparation of a SSHRC Partnership Letter of Intent (LOI) to be submitted in February of 2018. 
Note: Applications to support the Partnership Development Grant and the Partnership Grant Full Application are NOT eligible.


The Office of the Vice-President (Research) will fund, through the Grant Assist Program, up to five separate grant applications in which a University of Alberta faculty member is the Project Director.


Up to $10,000 per team, contingent upon eligible expenses.

May 10, 2017, NOON


Continuing, full-time faculty members who are Project Directors on a Partnership Grant Letter of Intent to be submitted in Feb 2017, in which the University of Alberta is the applicant. 

Budget Expenses and Justification

Eligible expenditures must be directly related to preparation of the LOI and be SSHRC-eligible. These may include:

  • salaries for graduate student research assistants
  • honoraria for Indigenous Elders
  • travel for networking, team development, and/or other collaborations
  • costs of holding a workshop or seminar, the activities of which relate directly to the LOI 
  • research supplies, books or periodicals not formally provided by the university 
  • communications (teleconferencing, long distance, planning meetings, couriered documents)
  • fees associated with research mobilization (e.g. professional editing, technical consultants, specialized training) 
  • computers/tablets and other hardware and/or specialized software not normally provided by the university, and required for the LOI preparation (with adequate justification).

Ineligible expenses include:

  • costs of alcohol, entertainment, hospitality and gifts
  • costs involved in the preparation of teaching material
  • course release
  • living expenses


Successful applicants will be required to submit their draft LOI proposal to the Grant Assist Program for peer review on or before December 1, 2017


Applications to the Partnership LOI GAP Fund will normally be reviewed by a committee comprised of one or more Associate Vice-Presidents (Research), the Director, Grant Assist Program (Social Sciences and Humanities), and at least one expert from a Faculty other than that of the applicant. Normally, applications will be notified of the outcome of the review process by May 24, 2017.

Note:  applicants / teams not previously supported by funding from the Office of the VP (Research) may receive priority in final selection.

PG-LOI Preparation Grant Application Process

  • Information required on the application (please use the bolded terms as your subtitles)
Information about the Partnership Grant: 

Page 1:  
  1. Title of the proposed project
  2. Team: Project Director, Co-Applicant(s), Collaborator(s):  Name(s), Department(s) and Institution(s) committed thus far. 
Page 2:  
  1. Summary: Concise (1 page / 3800 characters) summary of the Partnership project's goal(s), rationale(s), objective(s), method(s) the team will employ  capacity of the team to address the intended research and partnership outcomes, and the societal impact of the research. 
Page 3:  
  1. SSHRC Program Objectives: Concise (1/2 page / 1900 characters) indication of how your Partnership Grant, if funded, will reflect the objectives of the SSHRC program, including any connection to Canada's Future Challenge Areas, &/or Aboriginal Research &/or Research Creation &/or cross-disciplinary issues.
Page 4:  
  1. Academic Partners: List any other academic institutions (if relevant) you are expecting to join your project. Indicate whether the research relationships are new or established, and how the partnership is essential to meeting research goals. 
  2. Non-academic Partners: List external partners (private and public institutions). Indicate the extent to which the key external partners, are established or new relationships. Describe why partnership with the(se) institutions is essential to meeting the goals of the proposed project. 
  3. Budget: Indicate type  (cash or in-kind) and value of support and collaboration from your proposed partners. Indicate whether to be requested or confirmed.  
  4. Institutional Support: Financial / in-kind support offered by your department Chair and/or Dean for your Partnership Grant.
  5. Support Required for success of the full PG: discuss what level of financial and collaborative support will be essential for the project’s success.  (SSHRC expects to see Partners provide a minimum of 35% greater than your request to SSHRC, as cash or in-kind support; the most successful LOI's have had closer to 60% partner contributions).
  6. Elements of success: Briefly list any factors not already described that you believe would greatly increase the probability of your LOI moving past the initial screening (stage 1) and being invited by SSHRC to submit a formal application (stage 2). What are the 
Page 5: 
  • Information about the LOI-Preparation Grant:
  1. Preparation Grant goal(s): Clear description of what you and your team will do to prepare the Letter of Intent (activities, participants, dates). 
Page 6:
  1. Preparation Grant Budget: Indicate how you will use the up-to $10,000 funding, with justifications and timeline. Be sure to specify how the funding will help you craft a successful LOI (Spending must follow SSHRC-eligible categories. Course release is not eligible). If your budget exceeds $10,000 you must indicate whence will come the other funds. 
  1. Common CV (SSHRC-style) of the Project Director.
  2. Signatures: RSO's "Request New Application" form, and confirmation of Departmental and / or Faculty support, signed by Chair and Dean.


Please email a digital copy of the application, the signed RSO form and CCV as a single PDF document, with the subject heading: GAP-LOI-Prep2017-YOURProjectTitle  to this email address: Your deadline is NOON, May 10, 2017.  Address the application to:

Heather Young-Leslie, PhD
Director, Grant Assist Program (Social Sciences & Humanities)
Office of the Vice-President (Research)

Notification of approval of application will be returned via e-mail.

Questions? Contact Dr. Young-Leslie at 492-0842  or visit the office:

750 Heritage Medical Research Centre

(87th Avenue, between 112th and 114th Streets, across from Education South)

FYI: While now closed, Partnership Grant LOI Information from SSHRC's past competition may be helpful. You are also advised to meet with your Research Facilitator (RSO) and the Director, GAP SS&H to review prior grant samples, discuss past SSHRC Partnership Grant successes, and possible strategies. 

Applicants should also be aware of SSHRC's updated Guidelines for Effective Research Training and the official Tri-Agency Open Access Policy.